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Tagging Your Sensors: How & Why It Matters for Workspace Analytics

  • Updated

One of the most important steps when implementing occupancy sensors is completing the “Tag Your Spaces” spreadsheet. This task lays the foundation for unlocking meaningful insights into how your workplaces function.

Step-by-Step: How to Tag Your Spaces

When filling out the spreadsheet, you’ll list each sensor that is being installed. Each row in the sheet represents a single sensor (If one room contains multiple sensors, follow these instructions)

Step #1

Name or ID Your Space

Use internal room names or unique IDs familiar to your team.

 

Step #2

Assign a Standard Space Type (Required)

Select from a predefined list (e.g., Meeting Room, Office, Phone Booth). Avoid using custom names or variants.

Why this matters: Consistent naming allows your data to be compared against industry benchmarks and prevents issues with typos (e.g., "meting room").

 

Step #3

Enter the Capacity (Required)

Specify the number of people the space is designed to hold (between 2 and 20).

Used for: Calculating capacity usage metrics like average and peak utilization.

 

Step #4

Add Optional Tags (Highly Recommended)

These include:

  • Department

  • Team

  • Neighborhood

  • Zone (e.g., “Southeast”, “Executive Wing”)

  • Amenities (e.g., Whiteboard, VC, Dual Screens)

These help you analyze usage patterns across different space attributes.

 

Why Tagging Is Critical for Insightful Analytics

Tagging empowers you to answer real business questions:

Example 1: Amenity Comparison

"Do whiteboards increase space usage?"
Tag rooms with and without whiteboards. Filter the data and compare.

Example 2: Neighborhood Usage

"Is the Southeast zone used more than Northwest?"
Tag by zone and analyze usage by location.

Example 3: Team Utilization

"Which departments use their spaces the most?"
Tag spaces by department and track capacity and active time usage.

 

Examples from Real Customers

Here are some common tags our customers use:

  • Department: Finance, Marketing, Product

  • Zone: NW, SE, Central, East Wing

  • Amenity: Whiteboard, Monitor, VC Enabled

  • Work Mode: Focus, Collab, Hybrid

  • Function: Huddle, War Room, Brainstorm

Tip: Spaces with enclosed walls and video conferencing technology are used significantly more on midweek days than open spaces, according to industry research. Consider tagging these features to help identify what drives utilization in your workplace.

 

Standardization = Better Insights + Benchmarking

To ensure data clarity and enable benchmarking, we encourage you to select space types from a standardized list in order to ensure:

  • Consistent reporting and filtering

  • Easier data cleanup

  • Eligibility for benchmark reports ((which provide a comparative analysis of how your space is used relative to similar organizations, helping you identify areas of strength and opportunities for improvement)

 

Tagging Rooms with Multiple Sensors

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Some rooms require more than one sensor due to their size or layout (space is too large or areas within a room are spread out and cannot be covered by a single sensor).

When tagging rooms with multiple sensors:

  1. Label each sensor with the same space or room name, number or ID.
  2. Assign the total capacity for the room.

This ensures that when data is analyzed in Connect, the system treats the room as a single space—giving you a complete picture of how it’s used (rather than splitting data by sensor.)

 

Summary: Best Practices

✅  Use standardized space types
✅  Enter required fields (space type + capacity)
✅  Add as many relevant optional tags as possible.
✅  Ensure all sensors for the same room use the same room or space ID.

 

Don’t See a Category You Need?

If you're missing a tag category that reflects your space (e.g., "Client-facing", "Training Room"), contact your Customer Success Manager or Sales Rep. We can assist in customizing your tagging approach.

 

Tagging Support Available

Need help creating a tagging strategy that reflects your office layout and business units? Reach out to your Customer Success Manager to schedule a tagging and space segmentation session.

The more thoughtful you are now, the more powerful your insights later. Every tag becomes a lens into your space strategy.

 

 

 

Recommended Reading

To get the most from Connect and your occupancy data, we recommend reading these related articles:

 

 

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